The Board's enabling statute.
History and Mission
What is the Privacy and Civil Liberties Oversight Board?
The PCLOB is an independent agency within the executive branch established by the Implementing Recommendations of the 9/11 Commission Act of 2007. The bipartisan, five-member Board is appointed by the President and confirmed by the Senate. The Chairman serves full time, but the four other Board members serve in their positions part-time. The PCLOB’s mission is to ensure that the federal government’s efforts to prevent terrorism are balanced with the need to protect privacy and civil liberties.
What is the History of the Board?
In its 2004 report, the National Commission on Terrorist Attacks Upon the United States (known as the 9/11 Commission) recommended the creation of what is now the Privacy and Civil Liberties Oversight Board. The 9/11 Commission recognized concerns about “the shifting balance of power to the government” after the September 11 attacks, but found that “there is no office within the government whose job it is to look across the government at the actions we are taking to protect ourselves to ensure that liberty concerns are appropriately considered.” To fill that gap, the Commission recommended establishing a board within the executive branch to oversee the government’s adherence to the protection of civil liberties in its efforts to prevent terrorism.
The Board today is in its third iteration. In response to the recommendation of the 9/11 Commission, President George W. Bush created the President’s Board on Safeguarding Americans’ Civil Liberties in 2004. The President’s Board ceased to meet following the enactment later that year of the Intelligence Reform and Terrorism Prevention Act of 2004 (“IRTPA”), which created a Privacy and Civil Liberties Oversight Board within the Executive Office of the President. In 2007, the Implementing Recommendations of the 9/11 Commission Act reconstituted the Board in its current form, as an independent agency within the executive branch. The Board is comprised of four part-time members and a full-time chairman, each of whom is appointed by the President, with the advice and consent of the Senate, for staggered six-year terms.
The 2007 legislation disbanded the Board that had been housed within the Executive Office of the President, and from that time until August 2012, the Privacy and Civil Liberties Oversight Board did not exist. In August 2012, the Senate confirmed the current Board’s first four members, providing a quorum to commence operations and to begin standing up as an agency. The Board’s chairman was confirmed in May 2013, finally providing the Board with a full complement of five members and allowing it to hire staff and become fully operational as an independent agency within the executive branch.
What are the Board’s Responsibilities?
The Board’s responsibilities comprise two basic functions: oversight and advice.
In its oversight role, the Board is authorized to continually review the implementation of executive branch policies, procedures, regulations, and information sharing practices relating to efforts to protect the nation from terrorism, in order to ensure that privacy and civil liberties are protected. The Board also is authorized to continually review any other actions of the executive branch relating to efforts to protect the nation from terrorism, in order to determine whether such actions appropriately protect privacy and civil liberties and whether they are consistent with governing laws, regulations, and policies regarding privacy and civil liberties.
In its advice role, the Board is authorized to review proposed legislation, regulations, and policies related to efforts to protect the nation from terrorism (as well as the implementation of new and existing policies and legal authorities), in order to advise the President and executive branch agencies on ensuring that privacy and civil liberties are appropriately considered in their development and implementation.
The Board is also directed by statute to, when appropriate, coordinate the activities of federal agency privacy and civil liberties officers on relevant interagency matters. Twice each year, the Board must report to Congress and the President on its activities, making the reports available to the public to the greatest extent possible.
What Actions Can the Board Take?
In order to carry out its mission of providing oversight and advice, the Board is authorized to access all relevant executive agency records, reports, audits, reviews, documents, papers, recommendations, and any other relevant materials, including classified information. The Board may interview, take statements from, or take public testimony from any executive branch officer or employee. Additionally, the Board may request in writing that the Attorney General subpoena on the Board’s behalf parties outside of the executive branch to produce relevant information.
The Board’s enabling statute, codified at 42 U.S.C. § 2000ee, vests it with two fundamental authorities: (1) to review and analyze actions the executive branch takes to protect the nation from terrorism, ensuring that the need for such actions is balanced with the need to protect privacy and civil liberties, and (2) to ensure that liberty concerns are appropriately considered in the development and implementation of laws, regulations, and policies related to efforts to protect the nation from terrorism. In addition to its primary mandate, the Board also has designated roles under the following legal authorities:
Executive Order 13636 on Improving Critical Infrastructure Cybersecurity, issued in February 2013, calls upon multiple agencies to research and create a Cybersecurity Framework to minimize the risk of a cyber attack on critical infrastructure. Section 5 of the executive order requires the Department of Homeland Security to prepare a report, in consultation with the PCLOB, recommending ways to mitigate the privacy and civil liberties risks created by cybersecurity measures adopted under the order. The report must be reviewed on an annual basis and revised as necessary.
Presidential Policy Directive 28 (PPD-28) articulates "principles to guide why, whether, when, and how the United States conducts signals intelligence activities for authorized foreign intelligence and counterintelligence purposes." In the directive, the President encouraged the Board to provide him with an assessment of the implementation of any matters contained in the directive that fall within the Board’s mandate.
Section 803 of the Implementing Recommendations of the 9/11 Commission Act directs the privacy and civil liberties officers of eight federal agencies – and any additional agency designated by the Board – to submit periodic reports to the PCLOB regarding the reviews they have undertaken during the reporting period, the type of advice provided and the response given to such advice, and the number and nature of the complaints received by the agency for alleged violations, along with a summary of the disposition of such complaints. The PCLOB's enabling statute directs the Board to receive these reports and, when appropriate, make recommendations to the privacy and civil liberties officers regarding their activities.
In 2016, the Board released a set of recommendations, which were approved unanimously by the Board, to provide guidance to other federal agencies to improve the reports they file under Section 803.Download 2016 Update
In 2015, the Board released a policy related to its advice responsibilities. The document, which is titled, “Advisory Function Policy and Procedure,” is intended to clarify the Board’s advice function and thereby provide a clear path for federal agencies and components to engage with the Board in early stages of the process of a new agency policy, rule, or regulation being developed.Download Advisory Function Policy and Procedure Fact Sheet
This Federal Register notice provides information to the public about the Board’s organization, function, and operations.Download Amendment
Federal Register Notice "providing notice to [the Board's] employees, former employees, and applicants for Board employment about the rights and remedies available to them under the federal anti-discrimination, whistleblower protection, and retaliation laws."
Finalized agency rule implementing the Freedom of Information Act, the Privacy Act of 1974, and the Government in the Sunshine Act. This rule describes the procedures for members of the public to request access to PCLOB records. In addition, this rule also includes procedures for the Board’s responses to these requests, including the timeframe for response and applicable fees.
Agency plan outlining the Board's functions in the event of a lapse in appropriations for Fiscal Year 2016.
In accordance with the Privacy Act of 1974, the Privacy and Civil Liberties Oversight Board created a system of records titled, "PCLOB–1, Freedom of Information Act and Privacy Act Request Files."
Budget and Strategic Plans
The PCLOB’s Strategic Plan for 2016 – 2018 establishes four strategic goals to support the agency’s mission and guide its efforts through 2018. These cover the Board’s oversight reviews; its advice to the President and other elements of the executive branch; its strategies to inform Congress, the President, and the public; and the Board’s continued focus on refining the agency’s own capabilities and internal procedures.
The Privacy and Civil Liberties Oversight Board requests $5 million for its FY 2019 Budget Request. This Request represents a $3 million decrease from the FY 2018 Request level. Due to projected cost avoidances resulting in lower costs related to personnel and office rent, the PCLOB can continue to operate fully in FY 2019 with a lower base funding level. PCLOB’s significant decrease in its Request from previous years is intended to enable the agency to spend carryover funds generated, in part, from its sub quorum status. The FY 2019 Request will allow the PCLOB to continue to execute its statutory mission: to conduct oversight and provide advice to ensure that efforts taken by the executive branch to protect the nation from terrorism are appropriately balanced with the need to protect privacy and civil liberties.
The Privacy and Civil Liberties Oversight Board (“PCLOB” or the “Board”) requests $8 million (and no new positions) for its FY 2018 Budget Request. The PCLOB’s FY 2018 Request will allow the PCLOB to continue fulfilling its mission requirements: to conduct oversight and provide advice to ensure that efforts taken by the executive branch to protect the nation from terrorism are appropriately balanced with the need to protect privacy and civil liberties, while operating as an established agency with a growing infrastructure and increasingly comprehensive operating policies and procedures.
The Privacy and Civil Liberties Oversight Board (“PCLOB” or the “Board”) requests $10,081 thousand (and no new positions) for its fiscal year (“FY”) 2017 budget request. This request would sustain the funding level set in the Board’s FY 2016 budget request with no requested increase to resources. The FY 2017 budget will allow the Board to continue its statutory mission: to conduct oversight and provide advice to ensure that efforts taken by the executive branch to protect the nation from terrorism are appropriately balanced with the need to protect privacy and civil liberties.
The PCLOB requests $23.3 million for its fiscal year (FY) 2016 budget request. This request represents an increase of $15.8 million over the Board’s FY 2015 budget. This change between FY 2015 and FY 2016 not only includes an increase of 12 positions, but is due primarily to a one-time increase of $13.2 million for the Board’s required physical move in 2016. The funding requested for the 2016 move is a one-time expense which is required because the building housing the Board’s current office is being torn down, and the Board must move to a new location where it can handle classified information and operate in a Sensitive Compartmented Information Facility (SCIF).